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Administrative and logistics coordinator (M/F)

  • CDD / Part Time
  • Yumbe

Site Médecins du monde France

Description

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 45 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
MdM used to be operational in Uganda from the 1990s until 2005. MdM ran HIV/AIDS programmes with technical and financial support to the hospital of Kakuuto for HIV counselling and testing, and for laboratory activities. Médecins du Monde France also supported the creation of the Kakuuto Aids Post Test Club (KAPTC) for psychosocial activities for people living with HIV. MdM also provided support to CIPA, a community-based organisation set up to ensure the sustainability of HIV/AIDS prevention activities.
Since 2015, MdM has been supporting Most At-Risk Populations (MARPI) through grants and training. Besides that, MdM has trained members of grassroots LGBT organisations to project cycle management. In addition, MdM provides local LGBT leaders (three in 2017-2018) with scholarships for training on leadership.
In July 2017, a fact-finding mission was conducted in the South Sudanese refugee settlement of Bidibidi, northern Uganda, where the French section of MSF has been present since 2016. The fact-finding mission has led to an intervention proposal to progressively take over all the MSF activities at Bolomoni HC III (Health Centre level 3) as well as their outreach activities in Bidibidi refugee settlement by the end of the year 2017. Then a 3-year intervention (2018-2020) with a possible partnership with Human Rights Awareness and Promotion Forum (HRAPF) will aim at reducing mortality and morbidity rates. It will include:
•The running of all OPD and IPD activities at the Bolomoni HC III
•The preparation of the progressive handover of the Bolomoni HC III to the health district of Yumbe through capacity building of MoH staff
•A close collaboration with the local population and the empowerment of communities
•A strong focus on mental health and psychosocial support, while developing a mental health community approach and covering some gaps identified
•The strengthening of the GBV levels of intervention through covering some gaps identified
•A socio-anthropological analysis of community organisation, community coping mechanisms and expression of emotion within the refugee settlements.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you have the logistics, administrative and financial responsibility of the programmes according to MdM and donors standards.

 

More specifically, your responsibilities are to:

Finance
-Monitor the financial system and ensure the development of the project and coordination budget
-Manage the update of the monthly accounts and the monthly budget follow-up and forecast (BFFU)
-Ensure the implementation of the accounting follow-up
-Control and validate the monthly funds request prepared by the accountant
-Propose and ensure implementation of financial policies and procedures
-Supervise the preparation and submission of finance reports to donors

Administration
-Manage the filing, storage and security of documents
-Supervise the visa processes and registration of expatriate team and more generally follow matters related to MdM registration/licence in Uganda
-Ensure the respect of the legal and administrative procedures and the compliance to Ugandan laws for all aspects of the mission

Human resources management
-Follow up the recruitment/renewal procedures/policies
-Contribute to the implementation of the internal working rules
-Support the mission for the recruitment processes
-Supervise the HR database management and the monthly payment of salaries
-Be in charge of the construction and follow up of the mission’s training plan and ensures that annual appraisals are done
-Train, coach and support the national administrative and logistics managers

Logistic
-Ensure the respect of MdM and donor’s procurement procedures (especially for drugs and medical supplies), elaborate and supervise purchase strategy
-Supervise a secured and adapted storage of drugs and medical supplies
-Participate to the identification of infrastructures, equipment, materials and suppliers
-Supervise the safety and maintenance of premises (offices and guesthouses)
-Implement process/policies, rules and logistical tools
-Implement and supervise the logistic aspects of the security pack in collaboration with the GenCo
-Follow up the security context and supervise the security of transport
CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 12 months

Starting date: May 2018
Position based in Yumbe – northern Uganda

2820 euros gross monthly salary on 13 months
Expatriation bonus (10% gross salary per month)
Transportation cost (home-work), vaccines and visas covered
22.5 RTT per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM)
Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility
Single posting

Profil recherché

3 year of working experience in a humanitarian context as support services coordinator or log-admin coordinator
Experiences as log manager and/or admin manager will also be valued
Capacity building experience is a must
Experience with ECHO contracts would be an asset

Good ability to work quickly, under pressure, and with short deadlines
Good ability to manage priorities and to adapt them daily according to the context
Excellent computing skills (Word, Excel, SAGA)

Good communication and problem solving skills
Ability to listen and share decisions
Ability to work under a minimum of supervision
Driving licence would be an asset
Languages: Fluent English
French would be an asset

You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

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