Role & Responsibilities
Support many of the logistics activities of the programme. On a day-to-day basis the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.
Emergency health projects targeting displaced, war affected and vulnerable populations in Eastern Congo. WASH interventions in health centres and as part of a health emergency response. Opening humanitarian access to remote areas to facilitate referrals, programme operations and access to market.
Field based position in Goma,
Starting Date / Initial Contract Details
April 2018. Full time, 12 months.
Key Activity Areas
· Carry out the day-to-day logistical functions of the programme including, but not limited to:
o Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT, maintenance and asset tracking.
o Liaising with field manager to provide effective logistical support to the projects and the team.
· Ensure all activities are carried out in line with Medair guidelines and according to donor requirements.
· Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
· Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
· Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity.
· Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
· Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
· Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
· Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
· Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
· Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.
· On occasions work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.
· Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
· Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.
This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.
· Professional / vocational / technical qualification in a relevant field
· Strong working knowledge of English (spoken and written).
Experience / Competencies
· 2 years of professional experience. Work experience in logistics, preferably in an NGO setting.
· Capacity to work under pressure and manage personal stress levels.
· Can prioritise work to meet deadlines. Competent with administrative tasks.
· Problem solving ability. Attention to detail. Quick learner with practical, precise approach.
· Able to make decisions within a consultative and supportive framework.
· Good inter-personal skills. Team-player with good inter-personal skills.
· Creative, open-minded, flexible, self-learner, respectful, accountable, honest.
· This is a field-based position and working and living conditions may be very different to that previously experienced.
Before you apply
Please ensure you are fully aware of the:
b) Profiles sought for Internationally Recruited Staff (IRS).
c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
d) Benefits Package provided for Internationally Recruited Staff (IRS).
To apply, go to the « Current Vacancies » page then:
a) apply for this vacancy (or another position that matches your profile), or
b) apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Pour postuler, envoyez votre CV et votre lettre de motivation par e-mail à firstname.lastname@example.org