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Project Manager Communication with Communities

Site ACTED

Présentation d’ACTED

ACTED has been present in Iraq supporting conflict affected populations since 2004 and currently operates in 15 regions. For the last 4 years, our team of 350 people has been responding to the Syrian refugee and IDP crisis, notably in the Kurdistan Region of Iraq, where ACTED supports over 1.5 million people. Our multi-sectoral approach addresses the most urgent needs of internally displaced people and refugees by ensuring their protection, delivering life-saving food assistance, providing shelter and non-food item packages with lifesaving items and improving their living environment in and out of camps through camp management and Water, Hygiene and Sanitation activities.

Description du pays

Country Profile

Number of projects 38

Number of areas 4

Number of national staff 313

Annual budget (EUR) 21 M€

Number of offices 6

Number of international staff 23

Position context and key challenges

ACTED has been present in Iraq supporting conflict affected populations since 2004 and currently operates in 15 regions. For the last 4 years, our team of 350 people has been responding to the Syrian refugee and IDP crisis, notably in the Kurdistan Region of Iraq, where ACTED supports over 1.5 million people. Our multi-sectoral approach addresses the most urgent needs of internally displaced people and refugees by ensuring their protection, delivering life-saving food assistance, providing shelter and non-food item packages with lifesaving items and improving their living environment in and out of camps through camp management and Water, Hygiene and Sanitation activities.

 

Description du poste

1. Project Planning

a) Develop overall project implementation strategy, systems, approaches, tools, and materials

b) Organize project kick-off and close-out meetings

c) Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. Project Implementation Follow-up

a) Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation

b) Organize regular project coordination meetings with project team

c) Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan

d) Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

e) Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

f) Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

g) Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. Administration and Operational Management of Project Implementation

3.1. Finance

a) Review the BFU(s) and provide accurate forecasts with BOQs

b) Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

a) Contribute to the development of Procurement plans

b) Send accurate and precise order forms in a timely manner

c) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

d) Confirm quality of material selection if and when applicable

e) Ensure a proper management and use of the project assets and stocks

f) Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

a) Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

b) Ensure that project staff understand and are able to perform their roles and responsibilities

c) Follow-up the work plans and day-to-day activities of the project staff

d) Manage the project staff in cooperation with Area Coordinators

e) Ensure a positive working environment and good team dynamics

f) Undertake regular appraisals of staff and follow career management

g) Manage interpersonal conflicts

h) Ensure capacity building among staff in relevant sectors

3.4. Transparency

a) Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures

b) Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

a) Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

c) In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;

d) Contribute to the updating of the security guidelines in the project area of intervention;

4. External Relations

a) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation

b) Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings

c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

d) Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication

e) Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control

a) Assess the activities undertaken and ensure efficient use of resources;

b) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities

c) Ensure lessons learned are documented, shared and reflected in project planning and decision making

d) Advise on, and assist with, project reviews conducted by AMEU

e) Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development

f) Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

a) Provide regular and timely updates on progress and challenges to supervisors and other team members

b) Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.

c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

 

Qualifications

– At least 2 years of field experience in program management and coordination

– Familiarity with the aid system, and ability to understand donor and governmental requirement

– Excellent communication and drafting skills;

– Able to coordinate and manage staff and project activities;

– Proven ability to work creatively and independently both in the field and in the office;

– Being a strong team player and adept at creating a strong team spirit;

– Ability to organize and plan effectively;

– Ability to work with culturally diverse groups of people;

– Ability to travel and work in difficult conditions and under pressure;

– Knowledge of local language and/or regional experience an asset

 

Conditions

– Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

– Additional monthly living allowance

– Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

– Transportation costs covered, including additional return ticket + luggage allowance

– Provision of medical, life, and repatriation insurance

 

Candidature

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: PMCC/IRQ

Pour postuler, envoyez votre CV et votre lettre de motivation par e-mail à jobs@acted.org

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